About this site
Privacy statement
This statement covers this website and nothing else. The site sets no cookie, loads nothing from any other company and has one form. Below is what happens to the answers you send us with the form, and to the data the web server handles.
Who is responsible
The AI Guys, a firm in the Netherlands, decides why and how personal data is handled on this site. The law calls that the controller. Write to us about anything in this statement at contact@theaiguys.com.
- Legal name
- The AI Guys
- Trade name
- The AI Guys
- Established in
- The Netherlands
What personal data the site handles, and why
| Data | Why we handle it | Legal ground | How long it is kept |
|---|---|---|---|
| Your answers to the formWhat you write about your project, and whatever else you choose to give: the other answers, your name and your telephone number, with the time they were received. They are stored on the server of our hosting company, outside the public part of the site. | To write your free briefing and send it to you, and to arrange a call if you want one. | Steps taken at your request before a contract, and our legitimate interest in answering a question put to us. Article 6(1)(b) and (f) of the General Data Protection Regulation. | Until the briefing has been sent and any conversation that follows has ended. You can delete them at any time with the button on the page your link opens, or by asking us. |
| The email you send usThe email your own email program sends: the link to your answers, the email address you send from, and your name if you give it. | To know who asked for the briefing and to send it to you. | Steps taken at your request before a contract, and our legitimate interest in answering a question put to us. Article 6(1)(b) and (f) of the General Data Protection Regulation. | Deleted twelve months after our last contact with you, unless an engagement follows. This period is the firm's own choice. |
| Access logs of the web serverThe address of your internet connection, the date and time, and the page or file requested. A log of this kind can also hold the kind of browser and the address of the page that linked to ours. | Security, and keeping the site running. | Our legitimate interest in a secure and working site. Article 6(1)(f) of the General Data Protection Regulation. | The hosting company keeps them for a limited period, for the security and operation of the server. See the privacy policy of TransIP. |
| A counter that limits sendingA keyed hash (HMAC with SHA-256) of the address of your internet connection, used as the name of a small file that holds the times the form was sent from that address. The address itself is not written down. | To limit repeated sending of the form. | Our legitimate interest in protecting the form against misuse. Article 6(1)(f) of the General Data Protection Regulation. | One day. The file is deleted the next time anyone sends the form after that day. |
This table is wider than a small screen. Scroll it sideways to read every column.
The site handles no other personal data. It does not count visits with a script. The page How we count visits says exactly what is recorded.
How the form works
The site has one form, named “Tell us what you want to build”. It is on the page for the free briefing.
The form asks five questions about your project: what you want to build or improve, your organisation, the kind of data involved and where it may go, the AI tools you use today, and your role. Only the first question is required; every other answer, your name and your telephone number are optional.
When you press its button, your answers are stored on the server of our hosting company, TransIP, in the Netherlands, outside the public part of the site. Then your own email program opens with a new email to contact@theaiguys.com that holds a private link to your answers. We learn of your answers only when you press send there.
Anyone with this link can read your answers: you, and the firm once you have sent the email. The page the link opens has a button that deletes your answers at once. You can also ask us to delete them.
You are not obliged to give us anything. We send the free briefing to the address your email comes from. Please send no client data and no personal data about other people. We ask what kind of information you handle, not the information itself.
Who receives the data
- TransIP, a hosting company in the Netherlands, runs the web server, stores your answers to the form and keeps the access logs. It handles data on our behalf as a processor.
- Google provides the mailbox of the firm, through Google Workspace, and stores the email that carries the link to your answers. It handles data on our behalf as a processor.
Nobody else receives your data from us, unless a law obliges us to hand it over.
We sell nothing. We use nothing for advertising. We make no profiles, and we take no automated decisions about you.
Where the data is
The site and your stored answers are on the servers of TransIP in the Netherlands. The email itself goes from your own email program to the mailbox of the firm. Google provides that mailbox through Google Workspace, set to store its data in the EU. Where Google processes data elsewhere, the safeguards in its data processing terms for Google Workspace apply.
One part is outside our control. The email you send passes through your own email provider, which keeps your copy wherever it keeps your mail.
Your rights
You can ask us to:
- show you the data we hold about you;
- correct it;
- delete it;
- limit what we do with it;
- give you the data you sent us in a common file format.
You can also object to our use of your data where it rests on our legitimate interest.
To use any of these rights, write to contact@theaiguys.com. You need no form and you need give no reason. We answer within one month, as the law requires. We may ask a question first to make sure the request comes from you.
You can complain to the Autoriteit Persoonsgegevens, the data protection authority of the Netherlands, at any time.
The date of this statement
This statement is dated 7 October 2026. When the site changes what it does with personal data, this statement is changed with it and carries the new date.
Last reviewed 7 October 2026.